Accounts Payable

Company Description

SO/ Ras Al Khaimah is part of a coveted collection of hotels rooted in the world of fashion, commanding attention with it’s avant-garde design and creative approach to the world of luxury. This is a place where we celebrate brilliant individuals – you, our SO/ Icons. Welcome to your invite to the Front Row, a place where self-expression and experience count in equal measure.

Job Description

• Invoice Processing: Review and process all vendor invoices accurately and efficiently, ensuring they are recorded in the system and comply with company policies. 
• Payment Management: Prepare and execute timely payments to vendors in accordance with established payment terms, maintaining a clear record of all transactions. 

• Vendor Reconciliation: Reconcile vendor statements and resolve discrepancies between vendor records and the hotel’s accounts payable system. 
• Purchase Orders & Contracts: Ensure that all invoices are supported by appropriate purchase orders and contracts, and match the terms agreed upon with vendors. 
• Expense Reporting: Assist in the preparation of monthly expense reports and financial statements related to payables. 
• Accounting Entries: Record and maintain accurate accounting entries for all payables transactions, ensuring that they are aligned with the hotel’s budget and financial goals. 
• Vendor Communication: Establish and maintain positive working relationships with vendors, addressing inquiries and resolving any issues related to billing, payments, or account discrepancies. 
• Payment Schedule Management: Manage the company’s payment schedule, ensuring that all payables are paid on time, and optimize cash flow management. 
• Compliance & Documentation: Ensure compliance with local tax regulations, accounting policies, and financial best practices in the processing of vendor payments. 
• Tax Reporting: Assist with the preparation of tax filings by providing necessary documentation related to payables, including VAT, withholding tax, and other applicable taxes. 
• Internal Controls: Implement and maintain internal controls related to accounts payable processes to ensure accuracy, prevent fraud, and adhere to financial policies. 
• Month-End Closing: Assist in month-end closing procedures by providing necessary reports and ensuring that accounts payable transactions are accurately reflected in the financial statements. 

Qualifications

• Educational Background: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. 
• Experience: Minimum of 2 years of experience in accounts payable, accounting, or finance, with knowledge of the hospitality or service industry. 
• Technical Skills: Proficiency in accounting software (e.g., Microsoft Dynamics, SAP), hotel management systems (such as Opera or Micros), and Microsoft Office Suite (particularly Excel). 
• Attention to Detail: Strong attention to detail with the ability to process large volumes of invoices while maintaining accuracy and completeness. 
• Analytical Skills: Ability to analyze and reconcile financial data, identifying discrepancies and resolving them efficiently. 
• Time Management: Strong organizational skills, with the ability to manage multiple priorities, meet deadlines, and work under pressure. 
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with vendors and internal departments. 
• Confidentiality: Ability to handle sensitive financial information with discretion and maintain confidentiality. 
• Problem-Solving: Strong problem-solving skills with the ability to address issues related to payments, vendor disputes, and accounting discrepancies. 

Additional Information

What awaits you...

• The opportunity to join an international and innovative and fast-growing group, committed not only to building new hotels, but to creating a global brand.
• The ability to challenge the norm and work in an environment that is both creative and rewarding.
• Be part of a team that is very passionate about creating great hospitality experiences and exploring new locations with every opportunity.
• A competitive package and plenty of development opportunities.