Executive Assistant to the Global SVP

The Role:

We are seeking a highly professional and dynamic Executive Assistant to support our Global SVP of Value Engineering, bringing proven experience backing C-level or SVP executives in a global organisation.

As the Executive Assistant to the SVP of Value Engineering you will work closely with the Customer and GTM Leadership teams, Celonis Executives and other internal and external parties as the primary point of contact for all matters pertaining to the Global SVP. You are someone who thrives under pressure, loves working in a fast-paced environment, has a growth-mindset and is truly passionate about enabling Executives.

Not only will you join Celonis as a trusted partner to one of the most senior and broad-reaching leaders in the business, you will become a true business partner — bringing an exceptional opportunity for further career advancement with one of the most exciting technology companies in the world right now.

The work you'll do:

• Provide outstanding EA support, including detailed calendar management, expense report management, and complex domestic & international travel coordination
• Maintain close relationships and contribute effectively within the Executive Assistant community
• Manage the coordination of  leadership meetings for the Value Engineering Organisation while driving transparent, regular communication among the Leadership team
• Manage, prioritise, and draft incoming/outgoing correspondence
• Coordinate meetings, including attendee management, materials preparation, room set-up and issue resolution
• Assist in creating and editing documents and presentations for internal and external audiences
• Strategic alignment, coordination, management, and delivery of in-flight projects working with multiple teams across all areas of the business
• Identify, propose, and implement solutions to enhance the Global SVP's daily and ongoing operations
• Travel with the Global SVP 2–3 times per year to support Quarterly Business Reviews (QBRs) across key global locations including New York, India, and Munich

The experience you need:

• At least 5 years working as an Executive Assistant, including experience supporting at C-Suite or SVP level with a Global remit
• Professional fluency (written and oral) in English. German is a plus. 
• Experience managing remote relationships across multiple stakeholder levels"
• Experienced in the preparation of content for internal and external schedules and presentations
• Ability to quickly understand complex information and context
• Experience supporting both internal and external project management and delivery
• Excellent organisation skills while seeking to improve processes at all times
• Superb attention to detail with the ability to achieve thoroughness and accuracy
• Comfortable providing structure within an entrepreneurial and dynamic environment
• Working with discretion, maturity and consistency
• Strong sense of initiative and ownership
• Advanced Google Suite + Microsoft Office skills. Claude and other AI experience.
• Strong interpersonal, collaborative, and communication skills
• Flexibility to provide support during off-hours as needed in a truly international environment
• High communication skills and analytical mindset