Guest Relations Manager

Job Description

• Assist in welcoming and ensuring smooth check-in/check-out experiences for all guests.

• Handle guest inquiries, requests, and complaints professionally, ensuring timely resolution.

• Proactively engage with VIPs, regular guests, and special groups to enhance satisfaction and loyalty.

• Monitor guest satisfaction and provide feedback to management for service improvements.

• Supervise and support the Guest Relations team in daily operations.

• Provide coaching and guidance to team members to maintain service standards.

• Coordinate with Front Office, Concierge, Housekeeping, and other departments to ensure seamless guest experiences.

• Maintain guest records, preferences, and special requests in the hotel system.

• Assist in preparing daily reports, VIP arrival plans, and guest recognition programs.

• Support the Guest Relations Manager in audits, inspections, and quality control initiatives.

• Assist in planning and executing special events, VIP services, and guest recognition programs.

• Ensure proper arrangements for guest amenities, surprises, and personalized services.

Qualifications

Qualification:

• Diploma or Bachelor's Degree in Hotel Management, Hospitality Management, Tourism or a related discipline is preferred.
• Additional qualifications in Guest Experience, Customer Service or Luxury Hospitality would be an advantage.

Experience:

• Minimum 3 years or more of experience in Front Office, Guest Relations or a similar guest-facing role within a 5-star hotel or luxury resort.
• Minimum 2–3 years in a managerial position within Guest Relations or Front Office.
• Proven experience in managing VIP guests, guest profiling, service recovery and guest experience.
• Experience in a luxury resort environment is strongly preferred.
• Experience with PMS/CRM systems and guest profiling tools.

Technical skills:

• Strong knowledge of luxury hospitality and guest experience standards.
• Excellent understanding of guest profiling and CRM practices.
• Strong knowledge of VIP and repeat guest management.
• Excellent complaint handling and service recovery skills.
• Strong telephone etiquette and communication standards.
• Proficiency in PMS/CRM and Microsoft Office applications.
• Ability to analyse guest feedback and service quality data.
• Good knowledge of hotel operational procedures and interdepartmental coordination.
• Fluent in English and Russian, with proficiency in a third language. Other language is a plus
• Excellent verbal and written communication skills, with the ability to interact confidently and professionally with an international clientele.

Soft skills:

• Excellent interpersonal and communication skills.
• Warm, approachable and naturally guest-oriented.
• Strong leadership and team management skills.
• Excellent listening and empathy skills.
• Highly organised with strong attention to detail.
• Proactive and anticipates guest needs.
• Confident in handling difficult and sensitive situations.
• Strong problem-solving and decision-making abilities.
• Professional, discreet and trustworthy.
• Calm and composed under pressure.
• Strong cultural awareness and ability to interact with an international clientele.
• Passionate about delivering exceptional and personalised guest experiences.
• Strong sense of luxury service and attention to detail.

Additional Information

Ihr Team und Arbeitsumfeld:
In 1-2 Sätzen stellen Sie das Team, das Hotel oder den Arbeitsplatz so vor, dass sie die Kultur widerspiegeln
Hinweis: Die Anpassung kann an spezifische lokale oder gesetzliche Anforderungen erfolgen, wie z.B. Arbeitserlaubnis
Unser Engagement für Diversity & Inclusion:
Wir sind ein integratives Unternehmen und unser Ziel ist es, vielfältige Talente anzuziehen, zu rekrutieren und zu fördern.