Payroll Officer

Company Description

A career with Viva Energy is more than just a job. It’s a chance to join a group of people dedicated to supporting Australia’s evolving energy and convenience needs. We’re a leading retail, industrial and energy business, and we’ve been helping Australians reach their destination for more than 120 years.

Our plans for the future support Australia’s energy transition to sustainable, lower carbon energy solutions. And our recent acquisitions of Coles Express and OTR, we provide Australians with outstanding convenience. 

At the heart of our plans is people power. People who want to grow and evolve with us. People with new perspectives, energy and passion to drive Viva Energy and their careers forward.  

About Viva Energy 

Join a team that values diversity. Viva Energy is a great place to be yourself. We believe in our people, trust in their positive intentions, and empower everyone to amplify their voice across the business. We value inclusion because that’s how we get the best outcomes. 

Awarded the WGEA Employer of Choice for Gender Equality for the past five years highlights that we are driven by our people and continuing our focus on making Viva Energy reflect the ever-changing face of Australia.  

Job Description

We are seeking an experienced Payroll Officer to join our Payroll Team on a 12-month fixed-term contract, with the potential for ongoing employment for the right candidate. This role can based in Melbourne or Adelaide.

Working within a large, complex and fast-paced organisation, you will play an important role in delivering accurate and timely weekly payroll outcomes. You’ll support payroll compliance, resolve employee queries and ensure a high standard of service.

This is a great opportunity for an experienced Payroll Officer who enjoys working in a high-volume, fast-paced payroll environment and wants to further develop their payroll expertise. You’ll join a supportive team, gain exposure to a large and complex workforce.

Responsibilities & Requirements

• Process end-to-end weekly payroll activities accurately and within strict deadlines.
• Process new starters, terminations, transfers and payroll adjustments.
• Manage high-volume payroll transactions, including allowances, overtime, leave payments and deductions.
• Complete payroll validation checks, investigate exceptions and support off-cycle and termination payments.
• Interpret and apply Awards, Enterprise Agreements and company policies.
• Support compliance with payroll requirements, including Fair Work, taxation, superannuation and leave obligations.
• Identify and escalate payroll risks or compliance concerns.
• Support payroll audits and remediation activities.
• Respond to employee and stakeholder payroll enquiries professionally and promptly.
• Investigate and resolve payroll discrepancies and build effective relationships across the business.
• Perform payroll reconciliations and variance analysis.
• Review payroll reports and identify discrepancies prior to finalisation.
• Support month-end and year-end payroll activities.
• Assist with payroll system testing and upgrades.
• Maintain payroll procedures and documentation.
• Identify opportunities to improve payroll processes, increase efficiency and reduce risk

Qualifications

• Demonstrated payroll experience within a medium to large organisation.
• Experience processing high-volume payrolls within strict weekly deadlines.
• Experience interpreting Awards and Enterprise Agreements.
• Sound understanding of payroll legislation, taxation and superannuation requirements.
• Intermediate to advanced Excel skills.
• Strong attention to detail, accuracy and accountability.
• The ability to manage competing priorities and perform effectively under pressure.
• A customer-focused approach with strong communication and problem-solving skills.
• A collaborative mindset and commitment to continuous improvement.
• Dayforce Payroll experience will be highly regarded.
• Experience within retail, hospitality, logistics or a multi-site workforce environment will be advantageous.
• Experience with payroll reconciliations and reporting will also be highly regarded

Additional Information

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.

You must hold full Australian working rights to be considered for this role. Unfortunately, Viva Energy is unable to offer visa sponsorship for this position. Applicants must have unrestricted rights to work in Australia.

Please note: This role is being sourced through Viva Energy Australia, therefore we will not be accepting applications via external recruitment agencies

Applications Close 25 November 2026