People & Culture (HR) Administrator

Company Description

Fairmont Hotels & Resorts

Join a dynamic team and be part of a network of 90 spectacular properties, and 34 more in the pipeline, in 30 countries around the globe. Our properties are located from the beaches of Hawaii, to the unspoiled national parks of Canada, to the heart of London, to the deserts of the United Arab Emirates.

About Fairmont Olympic Hotel
Since 1924, the Fairmont Olympic Hotel has stood at the center of Seattle, not just geographically, but culturally. Generations of guests have arrived and left as part of the story: dignitaries and rock stars, brides and business titans, locals marking milestones they'll tell their grandchildren about.

Our colleagues don't just work here. They hold the keys, to a guest's first unforgettable Seattle visit, to a memory that outlasts the stay, to the moments that make the us the Olympic.

Join the legacy. A century of stories has been written here; become part of what's written next.

About the Application Process:

At Fairmont, we want to bring out your highest potential. Shortly after applying, you will receive an email from our partner AssessFirst prompting you to create a profile and complete a questionnaire. This is a mandatory step for your candidacy to be considered as it enables us to explore your compatibility with this role and our culture of luxury excellence.

Job Description

The People & Culture Administrator plays a key role in supporting the daily operations of the People & Culture team. This individual will assist with benefits administration, recruitment coordination, leave and disability processes, and general colleague support. The successful candidate is detail-oriented, service-driven, and thrives in a fast-paced, people-first environment.

What is in it for you:

• $33.05 per hour
• Employee travel program offering discounted rates in Fairmont’s and Accor worldwide
• Parking/Commuting Discounts
• Paid meal breaks with complimentary meals served in our Staff Dining room
• Medical, dental, vison insurance available for all full-time colleagues and their families. Additional supplemental insurance available. Free base employee only medical insurance
• 401K Retirement plans with a 4% match for all colleagues.
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities
• Fun, elegant atmosphere with amazing colleagues!

Responsibilities:

Recruitment & Onboarding

• Support recruitment efforts by posting positions, scheduling interviews, and communicating with candidates.
• Coordinate onboarding tasks including background checks, I-9 verification, system setup, and new hire orientation.
• Assist with tracking applicant data and preparing offer letters and onboarding packets.

Benefits & Leave Administration

• Act as a point of contact for benefit-related questions, assisting colleagues with enrollments, claims, and inquiries.
• Process benefit enrollments, changes, and terminations in HRIS and benefits systems.
• Assist in the administration of FMLA, WA Paid Family & Medical Leave, and other leave programs in accordance with Hotel Policy, federal, Seattle and Washington State law.
• Track employee leaves, coordinate documentation, and communicate with relevant departments.

General HR Administration

• Maintain accurate and confidential employee records both electronically and in physical files.
• Support monthly reporting for headcount, benefits utilization, and recruitment activity.
• Assist with employee engagement and recognition initiatives, such as service anniversaries and cultural events.
• Participate in hotel-wide committees, such as Health & Wellness or Safety, as assigned.
• Support day-to-day Talent & Culture operations and perform other administrative tasks as required.
• Field colleague relations concerns and liaise with other departments on follow-up with basic issues
• Other duties as required

Qualifications

• Minimum 1 year of Human Resources experience, preferably in a hotel or customer service-oriented environment
• Associate's or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
• Working knowledge of employee benefits, leave administration, and basic employment regulations (e.g., FMLA, ADA, WA Paid Family & Medical Leave)
• Strong organizational and administrative skills with excellent attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with HRIS systems is an asset
• Ability to handle sensitive information with confidentiality, discretion, and professionalism
• Excellent interpersonal and communication skills
• Must be legally authorized to work in the United States without sponsorship

Additional Information

All your information will be kept confidential according to EEO guidelines.

Our commitment to Diversity & Inclusion: We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent. We are an equal opportunity employer.  All offers contingent on background check and E-Verify. Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS