Procure to Pay Administrator

Company Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is a great place to work! We have a collaborative and inclusive environment and offer many benefits not offered by other organisations.

The Shared Transaction Centre (STC) is the University of Auckland’s centralised ‘Procure to Pay’ and ‘Order to Cash’ centre. It is responsible for all purchasing, billing, and revenue collection activity for faculties and most service divisions.  We perform an operational function, consolidating high volume finance transactional activities relating to the purchasing and supply of goods and services.

Job Description

Te Whiwhinga mahi | The opportunity

We are looking for an Accounts Payable Administrator to join the Shared Transaction Centre.

Support the Accounts Payable Team Leader to work with internal and external stakeholders, maximise automation financial processing, administrative efficiency and improve service delivery across the organisation.

Key accountabilities for this position include, but not limited to:

• Large supplier account reconciliations
• Requisition requests 
• High volume invoice processing
• Match exceptions resolutions
• Receipting escalations
• Supplier maintenance, onboarding and set-up 
• Co-ordination and execution of foreign and domestic pay runs, working with Treasury, signatories, and the banks.
• Identify technical roadblocks and opportunities, and suggesting improvements
• Financial Delegations/Sensitive Expenditure 
• Processing Travel/expenses and reimbursements
• Accurately matching invoices to Purchase Orders
• Escalation of issues to the advisory team for internal/external customers
• Managing the accounts payable function for your portion of the ledger
• Accurately matching invoices to Purchase Orders
• Weekly and monthly payment runs
• Other Ad Hoc duties

This is a full-time role (37.5 hours per week, Monday to Friday). 

Salary range is $62,100 - $70,200pa plus benefits. 

For more detailed information, please refer to the Position Description

He kōrero mōu | About you

You’ve worked in a complex, high‑volume environment, thrive under time pressure, and stay current with accounts payable/P2P best practice. You’re a people person with a can‑do attitude who balances accurate, high‑throughput processing with excellent service to students and corporate customers (transactions, refunds, invoice payments).

Ngā Pūkenga Motuhake | Important Skills

• Excellent organisational and analytical skills.
• Experience using an ERP (e.g., PeopleSoft) and strong Excel proficiency; quick to learn new, industry‑specific systems.
• Experience in Accounts Payable and Pay to Purchase within a large complex organisation
• Proven performance in a customer‑focused environment with strong problem‑solving abilities.
• A clear commitment to policy, control, and compliance in every transaction.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is committed to providing an excellent working environment through:

• Career development programmes
• Discounts on health insurance, childcare and childhood education, as well as free flu vaccinations and eye testing
• A competitive salary with five weeks’ annual leave
• 6.75% superannuation scheme

For more information, please visit Staff Benefits.

Qualifications

Additional Information

Me pēhea te tuku tono | How to apply 

Applications must be submitted online, by the closing date of Friday 6th November, 2026 to be considered.

All candidates must have, or be able to obtain, the legal right to work in New Zealand.

Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

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Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz