SGS OPEN HOUSE | NOVEMBER

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

Positions Open:

Administrative Assistant

Key Responsibilities

• Manage job creation, invoicing, and purchase orders using internal systems.
• Maintain and update databases, pricing information, and digital records.
• Support proposal and tender preparation by coordinating documentation and ensuring timely submissions.
• Monitor invoices and coordinate with internal teams to resolve billing or administrative issues.
• Prepare reports and maintain accurate documentation.
• Provide administrative support to the team and collaborate with internal stakeholders.
• Perform other administrative duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• Proficiency in Microsoft Office (Excel, Outlook, Word, and PowerPoint).
• Good command of English (B2+ or equivalent).
• Previous administrative experience is preferred.
• Experience with Salesforce and LinkedIn is an advantage.

Technical Report Editor – E-bike/Bicycle Testing

Key Responsibilities

• Prepare accurate and timely test reports by reviewing laboratory records, test orders, protocols, photographs, and supporting documentation.
• Validate technical information, identify inconsistencies, request missing details, and ensure reports are complete and accurate.
• Draft, edit, and finalize test reports using approved templates, incorporating relevant technical observations and feedback.
• Ensure reports comply with EFBE quality standards, ISO/IEC 17025 requirements, and SGS procedures.
• Maintain confidentiality, impartiality, and compliance with SGS Code of Integrity, QHSE policies, and documentation standards.
• Work closely with engineering and laboratory teams to ensure accurate interpretation and presentation of test results.

Qualifications

• Bachelor’s degree in Engineering or equivalent technical education and experience.
• C1 English proficiency or higher, with strong written and verbal communication skills.
• Strong knowledge of bicycle and e-bike technology, including components, systems, terminology, and test procedures.
• Experience or exposure to bicycle/e-bike testing, quality assurance, or technical documentation is preferred.
• Proficiency in MS Word-based documentation and structured reporting templates.
• Strong attention to detail with the ability to interpret technical protocols, handwritten lab notes, and image-based evidence.
• Excellent documentation, analytical, and organizational skills with the ability to manage reports independently and accurately.

Qualifications

Data Validator

Key Responsibilities

• Process and validate laboratory data, including calculations, quality checks, LIMS entries, and other data management activities.
• Review data accuracy, completeness, and consistency to ensure compliance with laboratory quality standards.
• Perform data verification and identify discrepancies or issues that may impact data quality and turnaround times.
• Ensure assigned tasks are completed within required deadlines and escalate potential delays when necessary.
• Collaborate with laboratory teams to support efficient data processing and continuous improvement.

Qualifications

• Bachelor's degree in Chemistry or a related Science field (Chemistry preferred).
• Background or experience in laboratory testing and data validation, with potential assignment to Shared Inorganics, Sample Analysis – Industrial & Environment (I&E), or Sample Analysis – Health & Nutrition (H&N) teams. 
• 1–2 years of hands-on experience using chromatography instruments (LC or GC); experience with mass spectrometry is an advantage. SEM Analysis
• Experience in food testing laboratories is preferred; environmental testing experience is a plus.
• Familiarity with laboratory software such as Chromeleon, MassHunter, MultiQuant, or Analyst is an advantage.
• Strong attention to detail with a commitment to data accuracy and quality.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Good written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Ability to work independently and collaboratively in a team environment.

GBS Office Procurement Assistant

Key Responsibilities

• Receives and validates purchase requests from internal requesters (e.g. via template or email) for standard materials and services in scope. 

• Creates and submits purchase orders in Oracle I-Procurement (I-Proc) based on approved requests, following defined catalog, supplier and cost-center rules. 

• Monitors open purchase orders, follows up on confirmations and delivery dates with suppliers and/or local contacts, and updates order status in I-Proc. 

• Identifies delays, missing confirmations or other issues in the supply process and initiates corrective actions in alignment with local stakeholders (e.g. alternative article, escalation, cancellation). 

• Provides proactive status updates to the original requester regarding order placement, expected delivery dates, delays and applied countermeasures. 

• Performs goods receipt posting in I-Proc / Oracle based on received and validated delivery notes, ensuring correct quantities, references and dates. 

• Ensures that scanned delivery notes and related supporting documents are correctly stored in the defined SharePoint structure and are easily retrievable. 

• Supports clarification of basic invoice discrepancies related to I-Proc orders in collaboration with local finance / AP and the requester. 

• Adheres to internal standards, policies and procedures and contributes to continuous improvement of the I-Proc purchasing process. 

Qualifications

• Commercial education or equivalent experience in procurement, purchasing administration, supply chain or a related business area. 

• Experience with ERP-based purchasing processes; prior exposure to Oracle 

• iProcurement (I-Proc) or Oracle E-Business Suite is an advantage. 

• Good understanding of basic purchasing terminology (purchase request, purchase order, delivery note, goods receipt, invoice check, etc.). 

• Ability to read and interpret purchase-related documents such as quotations, delivery notes and standard terms in English. 

Additional Information

Other Positions available:

• H&N Pharma Customer Service Associate
• Technical Advisor Non-Food Products
• GBS Sales Support
• GBS H&N Pharma Technical Writer I
• GBS H&N Pharma Technical Writer I
• GBS Customer Services Junior
• QMS Administrative Assistant
• RBS Junior Data Analyst - Diagnostician
• Data Validator II